AGM 2020 -Notice and Finance
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DADS ROCK
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Dads Rock (registered number SC043877) will be held via Zoom on Wednesday 4 November 2020 at 8pm to transact the following business:
1. Minute of the 2019 AGM
Approval of the Minute from the Dads Rock Annual General meeting held on Saturday 26 October 2019.
2. Resolution 1: Charity Trustee Retirement by Rotation and Re-election
Under Clause 59 of our Constitution, five trustees are required to retire from their position. The following trustees are willing to be re-elected under Clause 57:
a. Gillian Anderson
b. David Gray
c. Roslyn Neely
d. Mark Phillips
e. Liann Weir
3. Membership Subscription
Membership subscription will be set at each AGM. It is proposed to set the membership for 2020-21 as £3.50 per annum.
4. Trustee Term of Office
It is proposed to members that the term of office in our constitution is changed from a two-year term, to 3 years and a maximum of 3 terms.
5. Annual Accounts
To receive an overview of the annual accounts to the year ended 31 March 2020.
6. Chair Overview
To receive an overview of activities from the year.
7. To deal with any other competent business
By order of the Board
David Gray
Chair of the Board of Trustees
Dads Rock, 525 Ferry Road, Edinburgh, EH5 2FF
Date of this notice: 19 October 2020
Minute of the 2019 Dads Rock Annual General Meeting (registered number SC043877) held on Saturday 26 October at 10.30am at Granton Parish Church, 55 Boswall Parkway, Edinburgh, EH5 2DA
The Interim Chair, David Gray, opened the Annual General Meeting by thanking members for attending the AGM and that the Halloween festivities will continue after the formal business is concluded. 27 members and trustees were present resulting in a quorate meeting and the Annual General Meeting commenced. He confirmed that due notice was given for the meeting.
1.Minute of the 2018 AGM
The Interim Chair noted that the first item on the notice was the approval of the Minute from the Dads Rock Annual General meeting held on Saturday 1 September 2018. Through a show of hands, the members confirmed their approval of the minute.
The Interim Chair proceeded to give a brief chair’s report of the previous year’s activity. He stated that the funding and financial sustainability of Dads Rock has been of particular concern and that the funding environment for all charities remains extremely competitive and challenging, but confirmed that the Board are confident that we have a sustainable funding strategy in place, which is delivering on its objectives and bringing in the financial support we need to continue the work we do, to support dads and families.
The Interim Chair passed the Board’s sincere thanks to Lisa Holder for her significant work towards sustainable funding streams. He also thanked the members, dads and families who undertook to raise funds for Dads Rock through a variety of different activities and events.
Referring to the video which was shown at the start of the meeting, the Interim Chair reflected on the some of the highlights from the year, drawing particular attention to the figures listed below:
216 children came to our playgroups, this includes 87 new families • Almost 3,000 people signed up for our Botanics Father’s Day Event • 84 Dads attended our Dads Antenatal classes
We supported 14 Young Dads during the year
He highlighted to the members that James McCulloch, the former Project Worker was working with a young dad and this work prevented the Dad from going into care, demonstrating just how vital Dads Rock is for young dads across Edinburgh. James joined Dads Rock in 2018 and left in August this year to follow an educational career. On behalf of the Board and the team, we passed on our sincere thanks to James for his work with Dads Rock.
The Interim Chair referred to the two Trustees who resigned during the year; Natalie Kerr, former Vice Chair, and Gordon MacDonald MSP having been a trustee with Dads Rock for 8 years. On behalf of the Board, he passed their sincere thanks for their support and invaluable contribution to the Board discussions and decisions over the years.
The Interim Chair proceeded to thank Barry Wright who was a valuable Dads Rock employee for over 2 years, before leaving in 2018 to become a secondary school teacher. We are delighted that Barry remains involved with Dads Rock as a Trustee.
Sol Grieve-Rae joined Dads Rock in November 2018 as the Social Media Administrator and has been a great asset to the charity, getting involved in various activities, including the filming and production of the fantastic Year in Review video demonstrating the charities impact.
The Interim Chair also extended a very warm welcome to our two newest Project Workers, Greg and Amy, who have both joined Dads Rock within the last six weeks and will be focussing on our work with Young Dads.
The Interim Chair also passed his thanks to the Trustees who give up their time and energy on an unpaid volunteer basis. He stated that it really is amazing to work with a group of such dedicated and passionate people.
Finally, the Interim Chair passed his sincere thanks and appreciation to our Service Manager, Thomas Lynch. Since co-founding Dads Rock in 2011, Thomas has continued to develop the charity in to what it is today, and to helping our beneficiaries.
2. Resolution 1: Retirement by Rotation and Re-election
The Interim Chair then stated that the second item of business is to re-elect those trustees who are retiring by rotation.
Under article 59 of the Constitution of Dads Rock three directors are retiring by rotation and as stated in article 60, each of these trustees will be deemed to be re-elected.
As noted on the notice, Matthew Smith will not be standing for re-election. On behalf of the Board, we thank Matthew for his support and commitment to Dads Rock.
Susan McGee has indicated her willingness to continue as a Board trustee and it is proposed to the Members that she is appointed for a further two years. It was resolved to re-elect Susan McGee.
Gavin Wilson has indicated his willingness to continue as a Board trustee and it is proposed to the Members that he is appointed for a further two years. It was resolved to re-elect Gavin Wilson.
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3. Resolution 2: Appointment of New Trustees
Since the last Annual General Meeting of Dads Rock, two Trustees have tendered their resignations: Natalie Kerr and Gordon Macdonald MSP. As Matthew Smith is not standing for re-election, this results in three vacancies on the Dads Rock Board.
An external recruitment exercise was undertaken and as a result, members were asked to vote to appoint the following three candidates to the Dads Rock Board:
a. Mark Bishop
b. Kevin Fallon
c. Tom Mallatratt
Voting for these candidates was completed and the members agreed to appoint all three candidates as Board Trustees of Dads Rock.
4. Annual Accounts 31 March 2019
The Interim Chair referred to the financial update circulated with the notice of the meeting. The members heard that our accounts are externally audited each year by an independent examiner who has signed them off, along with the Treasurer and Service Manager.
The Interim Chair highlighted the following points:
In 2018, a £50,000 grant was received from The Scottish Government, which helped fund us throughout that year.
£17,500 was raised from our own fundraising, which included Just Giving donations, and activities such as the Kiltwalk.
We ended the financial year with just under £42,000, though this does not include or reflect the funding that has been received since then.
In total, more than £62,000 in funding has been awarded to us since then, with more in the pipeline. We have applied for over £234,000 in total.
We also already have funding commitments totalling £46K for the next two years, which is why the Board feel confident to report that we are now in a much more financially sustainable and stable footing than in previous years.
The Interim Chair confirmed that concluded the finance update.
There being no further competent business, the Interim Chair declared our AGM closed.
Financial Update
Dads Rock Annual General Meeting 2020
2019/2020 Accounts:
The following update provides the financial year position from the 1st April 2019 to the 31st March 2020.
As of the 1st April 2020, Dads Rock had a healthy cash position of £41,971 in the bank. The income gained over the financial year was £100,320, with £101,015 of costs. Resulting in a near neutral position over the 12 months of -£665.
Impact of Covid-19
The reduction in costs required to host physical sessions and steady flow of successful grant applications leaves Dads Rock in a strong financial position with £59,017 in the bank at the end of August 2020. An increase of £17,046 from the end of the financial year.
Treasurers Overview:
Based on the current spend the operating costs are likely to come in around £110- 120k for the 2020/21 financial year. Dads Rock are on track to meet these costs and potentially have additional funds that could be invested in new projects.
The board have agreed that additional funds would need to be secured before making any new investments.
To ensure the financial security of the organisation, Dads Rock will look to retain a £40k buffer in the bank at all times.