AGM 2021 - Notice and Finance
DADS ROCK
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Dads Rock (registered number SC043877) will be held via Zoom on Wednesday 3 November 2021 at 8pm to transact the following business:
1. Minute of the 2020 AGM
Approval of the Minute from the Dads Rock Annual General meeting held on Wednesday 4 November 2020.
2. Charity Trustee election
Under Clause 57 of our Constitution, three trustees are required to stand for election:
a. Jo Price
b. Laura Malone
c. Mark Weir
3. Annual Accounts
To receive an overview of the annual accounts to the year ended 31 March 2021.
4. Chair Overview
To receive an overview of activities from the year.
5. Impact
To view our Impact video.
6. To deal with any other competent business
By order of the Board
David Gray
Chair of the Board of Trustees
Dads Rock, 525 Ferry Road, Edinburgh, EH5 2FF
Date of this notice: 28 October 2021
Minute of the 2020 Dads Rock Annual General Meeting (registered number SC043877) held on Wednesday 3 November 2020 at 8pm via Zoom.
The Chair, David Gray, opened the Annual General Meeting by thanking members for attending the AGM. 27 members were present resulting in a quorate meeting and the Annual General Meeting commenced. He confirmed that due notice was given for the meeting.
1. Minute of the 2019 AGM
The minutes from the Dads Rock Annual General meeting held on Saturday 26 October 2019 were reviewed and approved, 23 members voted in favour, none against, motion carried.
2. Resolution 1: Charity Trustee Retirement by Rotation and Re-election
Under Clause 59 of our Constitution, five trustees are required to retire from their position. The following trustees are willing to be re-elected under Clause 57:
a. Gillian Anderson
b. David Gray
c. Roslyn Neely
d. Mark Philips
e. Liann Weir
It is the Board’s recommendation that these Trustees be re-elected to enable them to continue their work with Dads Rock. Members are therefore asked to vote to re-elect the denoted 5 trustees.
27 members voted in favour, none against, motion carried.
3. Resolution 2: Membership Subscription
Membership subscription will be set at each AGM. It is proposed to set the membership for 2020-21 as £3.50 per annum. This represents a nominal increase in the current annual membership of £2.00, which has been the annual membership fee for several years. The proposed increase takes account of inflationary increases impacting the Charity’s overheads since then, as well as the ongoing extension of charitable and social activities delivered by the team. 27 voted in favour, none against, motion carried.
4. Resolution 3: Trustee Term of Office
It is proposed to members that the term of office in our constitution is changed from a two-year term, to 3 years and a maximum of 3 terms. This proposal is brought to members to provide the Board with more stability and less ‘churn’ in trustees, allowing a Board to form and perform sustainably for a longer period prior before trustees require to be re-elected. 22 voted in favour, none against, motion carried.
5. Annual Accounts
To receive an overview of the annual accounts to the year ended 31 March 2020. We will hand over to Gavin Wilson, Dads Rock Treasurer, to provide members with a summary of the Dads Rock Annual Accounts to the year ended 31 March 2020.
6. Chair Overview
To receive an overview of activities from the year, our impact video will be played.
I would also like to place on record my sincere thanks to Barry Wright, a long term Dads Rock supporter, former employee, volunteer and trustee since 2018, who took the decision to retire from the Board this year. Also, a big thank you to Tom Oliver, another long-term Dad Rock supporter, who has served on the Board since January 2018 but has decided not to stand for re-election following his retirement as a Trustee at this AGM.
Last, but my no means least, a big thank you to Tom Mallatratt, yet another long term Dads Rock supporter and active participant in our activities, who joined the Board last year but has decided to retire from his position as Trustee at this AGM. Barry, Tom and Tom have all been a big part of the Dads Rock story for a number of years and I hope they will continue to engage and participate in our activities in the future. Thanks to all of them, on behalf of everyone on the Board and the staff team at Dads Rock.
Dads Rock created a Corporate Governance Sub-Committee, with the following members: David Gray, Gillian Anderson, Liann Weir and Susan McGhee.
To look at the forthcoming recruitment of Trustees – competency and skills based, to complement current skills and expertise on the Board and also plan for the future. E.g. Trustee from HR background, perhaps a legal background.
Many thanks to Sol Grieve-Rae, who has moved on, also many thanks to all the Dads Rock staff for their work in the last 12 months.
7. To deal with any other competent business
No any other competent business was raised, and the AGM was brought to a close.
Financial Update
Dads Rock Annual General Meeting 2021
2020/2021 Accounts
The following update provides the financial year position from the 1st April 2020 to the 31st March 2021. As of the 1st April 2021, Dads Rock had a cash position of £42,588 in the bank. The income gained over the financial year was £115,676 with £128,081 of costs. Resulting in a deficit of -£12,406.
Treasurers Overview
Based on the current projections the operating costs are likely to come in around £140-150k for the 2021/22 financial year. Our projections show a cash position of approximately £35k for April 2022. The Dads Rock team are working hard to mitigate the impact of any further deficit.