2023 Annual General Meeting
Saturday 28 October 2023, 2.00pm (during our family party)
Dynamic Earth
Holyrood Road, Edinburgh EH8 8AS
Notice was duly given that the Annual General Meeting of Dads Rock (registered number SC043877) to be held at Dynamic Earth, Holyrood Road, Edinburgh EH8 8AS on Saturday 28 October 2023 2pm to transact the following business:
1. Minute of the 2022 AGM
Approval agreed for Minute from the Dads Rock Annual General meeting held on Saturday 29th October 2022 at 1:30pm in Our Dynamic Earth.
2. Resolution 1: Charity Trustee Election/Re-election
The following changes were proposed and agreed:
Under clause 57 of our constitution, one trustee is standing for election:
A. Mark Thorley – added as a trustee
B. Liann Weir – re-elected as a trustee
C. Roslyn Neely – re-elected as a trustee
The following trustees were not seeking re-election and will leave the board:
D. David Gray
E. Jo Price
The board formally thank David and Jo for all their support and work for Dads Rock since becoming a trustee.
Under clause 61.5 of our constitution, the following trustee has been removed from the board, due to non attendance and non contact:
Helen Douglas
3. Resolution 2: Amendments to our constitution
The following minor changes were agreed to bring the constitution up to date:
A. Clause 36
Existing: Any notice which requires to be given to a member under this constitution must be:
sent by post to the member, at the address last notified by him/her to the organisation; or
sent by e-mail to the member, at the e-mail address last notified by him/her to the organisation.
Proposed: Any notice which requires to be given to a member under this constitution must be:
sent by e-mail to the member, at the e-mail address last notified by him/her to the organisation.
Change: To remove the need for us to post out notices.
B. Clause 59
Existing: On the second anniversary of their election to office trustees must retire from their position – but may then be re-elected under the terms of clause 57
Proposed: On the third anniversary of their election to office trustees must retire from their position – but may then be re-elected under the terms of clause 57
Change: To update the tenure of the trustees to three years.
C. Clause 81
Existing: No valid decisions can be taken at a board meeting unless a quorum is present; the quorum for board meetings is 50% of the charity trustees present in person, two of these being elected office bearers.
Proposed: No valid decisions can be taken at a board meeting unless a quorum is present; the quorum for board meetings is 50% of the charity trustees present, two of these being elected office bearers.
Change: to remove ‘in person’ as most board meetings are held online.
D. Clause 93
Existing: The minutes to be kept under clause 91 must include the names of those present; and (so far as possible) should be signed by the chairperson of the meeting.
Proposed: The minutes to be kept under clause 91 must include the names of those present; and the chair will ensure they are distributed within 28 days of a meeting.
Change: To remove the need for the chair to sign minutes, but include the need for them to be sent out within 28 days.
E. Clause 102
Existing: Where the organisation uses electronic facilities for the operation of any bank or building society account, the authorisations required for operations on that account must be consistent with the approach reflected in clause 100.
Proposed: Where the organisation uses electronic facilities for the operation of any bank or building society account, the authorisations required for operations on that account must be consistent with the approach reflected in clause 101.
Change: To refer to the correct clause, 101, as opposed to 100.
4. Annual Accounts
The annual accounts to the year ended 31 March 2023 were approved without comment.
Overall they show a positive position, with all costs covered and a small surplus of £9k.
Closing cash in the bank of £46k, over the £40k buffer.
Funding is increasingly challenging, so any support members can provide will help to ensure the future of Dads Rock.
5. Chair Overview
Gavin Wilson made the following remarks.
“This is a chance for me to thank the efforts of the organisation and its trustees.
Music Lessons: Conal and our other music tutors have successfully had their end of year show, summer camp and restarted a new year of weekly lessons. One mum wrote to say how kind everyone had been to her and her daughter since they joined and how much her daughter's confidence had grown since joining.
Our Family Workers of Greg and Amy have been really busy with the following activities
Playgroups - The cornerstone networks for Dads in Edinburgh and Glasgow. Supported by the really engaged WhatsApp groups.
Young Dads - To care for their babies and helping them to improve the living conditions. Some of the Young Dads have also been getting together for projects such as learning how to cook and sew. One dad said he’d never cooked anything before and thought it was amazing.
Workshops - Our workshops to support new Dads, ante-natal classes
Trips – They have also run trips to Edinburgh Castle, Glasgow Science Centre, Edinburgh Zoo and of course the ever popular fire stations!
New Peer Support Service - PS: Maddy has trained and looked after 17 volunteers who in turn supported 45 Dads from across Scotland - as far as Shetland in the north down to South Lanarkshire.
Fundraising is vital to keep this organisation going and Lisa and Hannah have been tenacious in unlocking funds to enable all this great work to happen. I do reiterate that this is a constant battle and any help you can provide could make a massive difference.
I would like to thank our 11 trustees for giving up their time to help steer this organisation, providing Thomas and I with invaluable council.
Finally, my thanks to Thomas Lynch. I greatly enjoy working with you and continue to be inspired by the work you and your team do. At the last board meeting we agreed to formally make him the CEO of Dads Rock. A role he has really been doing for some time, a change from his current title of Service Manager.”
6. Dads Rock Impact Video
The 2022/23 Dads Rock Impact Video was shared.
7. Any other competent business
No other business was raised by any attendees.
The Chair thanked all attendees once again, thanked Mark Bishop and the team at Dynamic Earth for hosting the AGM and called the AGM to a close.
By order of the Board
Gavin Wilson (Chair)
Chair of the Board of Trustees
Dads Rock, Gorgie Memorial Hall, 338 Gorgie Road, EH11 2RQ
Date of this notice: 05.10.2023